Passport for government employees

Understand the passport application process for government employees.
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3 min
13-July-2024

Government employees, like any other citizens, may need passports for official or personal travel. However, the process of applying for a passport for government employees involves specific guidelines and requirements. This article will provide a detailed overview of the passport application and renewal process for government employees, including the necessary documents, eligibility criteria, and benefits.

Key benefits of passport for government employees

Following are the key benefits governments employees can avail:

  • Official travel: A passport allows government employees to undertake official trips abroad, enhancing their professional experience and contributing to international cooperation.
  • Personal travel: Having a passport enables government employees to travel internationally for personal reasons, such as vacations, family visits, or educational purposes.
  • Diplomatic privileges: Certain government employees may be eligible for diplomatic or official passports, which offer additional privileges and facilitate smoother travel.
  • Professional development: International exposure can contribute to the professional development of government employees by allowing them to attend conferences, training sessions, and seminars abroad.

Age criteria for passport application

Following age groups can apply for passport:

  • Children (below 18 years): Government employees can apply for passports for their minor children. The age limit for children’s passports is generally below 18 years.
  • Adults (18 years and above): Government employees themselves must be 18 years or older to apply for a regular passport. There is no upper age limit for applying.
  • Senior citizens: Senior citizens including retired government employees can apply for or renew their passports without any age restrictions, although the process may differ slightly for senior citizens.

Eligibility criteria for government employees to apply for passport

Here are the eligibility criteria for government employees for passport application:

  • Employment status: The applicant must be a current or retired government employee.
  • No Objection Certificate (NOC): Government employees need to obtain an NOC from their respective departments. This certificate verifies that there are no objections to the employee applying for a passport.
  • Clearance from employer: In addition to the NOC, a clearance certificate from the employer may be required, especially for those applying for official or diplomatic passports.
  • Indian citizenship: The applicant must be an Indian citizen to be eligible for an Indian passport.

Documents required for government employees to apply for passport

Here are the documents required for government employees to apply for passport:

  • Proof of identity: Aadhaar card, voter ID, PAN card, or driving license.
  • Proof of address: Utility bills, rent agreement, or bank statements showing the applicant's current address.
  • Proof of date of birth: Birth certificate, matriculation certificate, or any other government-issued document stating the date of birth.
  • Employment proof: Appointment letter, employee ID card, or service certificate from the current employer.
  • NOC from employer: No Objection Certificate from the respective government department.
  • Clearance certificate: Clearance certificate, if required, for specific categories of passports.
  • Photographs: Recent passport-sized photographs as per the specifications provided by the passport office.

Read more: Documents required for Indian passport

Passport application process for government employees

Here is a guide for government employees to apply for passport:

  • Online registration: Visit the Passport Seva website and create an account. Fill out the online application form with the necessary details.
  • Document submission: Gather all required documents and upload scanned copies on the Passport Seva portal.
  • NOC submission: Obtain the NOC from your respective department and submit it along with your application.
  • Appointment booking: Schedule an appointment at the nearest Passport Seva Kendra (PSK) for document verification and biometric data collection.
  • Verification: Attend the appointment with original documents for verification. Your biometric data and photographs will be taken during the appointment.
  • Application review: The passport office will review your application and documents. If everything is in order, your application will be processed.

Read more: Passport online appointment

Passport renewal process for government employees

Here is a guide for passport renewal process for government employees:

  • Application form: Fill out the passport renewal form available on the Passport Seva website.
  • Document submission: Provide all necessary documents, including the expiring passport, NOC (if still employed), and proof of address.
  • Appointment scheduling: Book an appointment at the nearest PSK for the renewal process.
  • Verification and biometrics: Attend the appointment for document verification and biometric data collection.
  • Application review: The passport office will review your renewal application and documents.
  • Dispatch: Once approved, the renewed passport will be dispatched to your address.

Passport fees for government employees

Following are the applicable passport fees:

  • Application fees: The fees for applying for a passport vary based on the type of passport (normal or tatkal) and the number of pages (36 or 60 pages). Fees for normal processing are lower compared to Tatkal services, which offer expedited processing. Generally, the passport fees ranges from Rs. 1,500 to Rs. 2,000 for normal passport and Rs. 3,500 to Rs. 4,000 for tatkal passports.
  • Renewal fees: The fees for passport renewal are similar to those for applying for a new passport and depend on the type of passport and processing speed chosen.
  • Additional charges: In some cases, additional charges may apply for services like SMS updates, file tracking, and document scanning.

Read more: Passport fees in India

Conclusion

Applying for a passport as a government employee involves a systematic process that ensures all necessary clearances and documentation are in place. By understanding the benefits, eligibility criteria, required documents, and application procedures, government employees can streamline their passport application or renewal process. With the convenience of online services and the support of regional passport offices, obtaining a passport has become more accessible for government employees, enabling them to travel for official and personal purposes with ease.

Frequently asked questions

Can government employees apply for passport?
Yes, government employees can apply for a passport. They need to follow specific procedures and provide necessary documents, including a No Objection Certificate (NOC) from their employer, to obtain their passport for official or personal travel purposes.
Do government employees require NOC to apply for passport?
Yes, government employees are required to obtain a No Objection Certificate (NOC) from their employer when applying for a passport. This certificate confirms that there are no objections from the employer regarding the employee's application for a passport.
Do government employees have to undergo police verification for passport?
Yes, government employees may need to undergo police verification as part of the passport application process. The police verification ensures the authenticity of the applicant's details and residence address provided in the application.
What is Annexure H in passport imply for government employees?

Annexure H is a document required for government employees applying for passports under certain categories, such as Tatkal or official passports. It includes additional details about the applicant's employment status and may be necessary for expedited processing or specific passport types.

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