How to Track an ICEGATE Bill of Entry status - Explore 4 Easy Steps

Learn how to check ICEGATE Bill of Entry status, its relevance in GST, importance, contents, and steps to check status on the GST portal.
Business Loan
4 min
23-September-2024

To ensure the proper calculation of custom duties and GST on imported goods, you need to understand the relevance of the Bill of Entry in Goods and Services Taxation (GST). This article explains the importance of regulatory compliance, record-keeping, and checking Bill of Entry status for businesses that operate in the import market.

What is ICEGATE?

ICEGATE, short for the Indian Customs Electronic Gateway, is an online portal developed by the Indian Customs and Central Board of Indirect Taxes and Customs (CBIC) to facilitate e-commerce and electronic data interchange (EDI) between trade entities and customs authorities. It serves as a centralised platform for various customs-related transactions, including filing of import and export documents, duty payment, clearance, and cargo tracking.

ICEGATE enables seamless and paperless customs clearance processes, enhances transparency, reduces paperwork, minimises delays, and improves efficiency in international trade operations across India's ports, airports, and land customs stations.

What is the use of ICEGATE tracking?

ICEGATE tracking allows users to monitor the status of their import and export transactions in real-time. By entering relevant details such as the ICEGATE bill of entry number and date of filing, importers and exporters can track the progress of their shipments through various customs checkpoints and clearance stages. This tracking feature provides visibility into the movement of goods, helps anticipate potential delays, enables timely intervention in case of issues, and facilitates better coordination between stakeholders involved in international trade.

Overall, ICEGATE tracking enhances transparency, accountability, and efficiency in customs clearance processes, contributing to smoother trade operations and customer satisfaction.

Relevance of Bill of Entry in GST

The Bill of Entry is a crucial document for importers under GST, serving as a declaration for goods entering the country. It facilitates the:

  • Tax calculation: Essential for determining the applicable customs duty and GST on imported goods. Accurate tax calculation helps businesses plan their finances better and ensures transparency in taxation.
  • Regulatory compliance: Ensures that all imports meet India’s legal and safety regulations. This compliance is critical to avoid legal penalties and to ensure that only safe and approved goods enter the domestic market.
  • Recordkeeping: Acts as a formal record of the goods imported, important for financial and audit purposes. It provides a reliable source of data for financial analysis and strategic planning, aiding in compliance with accounting standards.

Contents of Bill of Entry

The Bill of Entry includes the following information:

Importer's details: Contains the name, address, and GSTIN of the importer. This data is essential for identification and ensures smooth communication between the customs authorities and the importer. It serves as a verification point during the clearance process.

Supplier's details: Includes information about the overseas supplier such as name and address, crucial for customs verification and to ensure compliance with international trade regulations. This information helps in tracking the source of goods and managing foreign trade data.

Description of goods: Provides a detailed list of goods being imported, including their quantity and specifications. This is used to assess compliance with import regulations, determine duty liability, and ensure accurate documentation of the trade.

Tariff classification: Features the Harmonized System of Nomenclature (HSN) code for each item, which is necessary for determining the appropriate customs duty and GST rates. This classification helps in the uniform application of tariffs and other regulations across international borders.

Some of the common terms associated with the Bill of Entry are given below:

Term

Meaning

BOE number

Unique identifier for the Bill of Entry.

Date on BOE

Date when the Bill of Entry was issued.

Mode of payment

Method by which the importer pays for the goods.

Value of goods

Monetary value of the imported goods.

Port code

13-digit identifier representing the specific port code for shipping.

GSTIN

Goods and Services Tax Identification Number of the importer.

PAN

Permanent Account Number of the importer for taxation.

IEC (Import Export Code)

Unique code assigned to the importer facilitating international trade.

 

Importance of checking Bill of Entry status

Monitoring the status of a Bill of Entry is vital for importers to manage their operations effectively. It helps in:

  • Timely clearance: Ensuring goods are cleared from customs swiftly to avoid demurrage charges. Quick clearance also helps in reducing storage and handling costs, improving the business's operational efficiency.
  • Compliance tracking: Verifying that all regulatory and fiscal requirements are met before goods enter the market. It ensures that the goods are legally compliant, reducing the risk of fines or sanctions due to non-compliance.
  • Dispute resolution: Facilitating quick resolution of any discrepancies or issues with the imported goods. This is crucial in maintaining good relationships with suppliers and ensuring that business operations run smoothly without interruptions due to disputes.

How to check Bill of Entry status on ICEGATE on GST portal

You just need to follow a few easy steps to check the status of a Bill of Entry via the ICEGATE portal:

Step 1: Log in to ICEGATE

  • Use your credentials to log in to the ICEGATE portal.

Step 2: Navigate to the 'Bill of Entry Status' section

  • Go to the 'Bill of Entry Status' section in the menu.

Step 3: Enter the required details

  • Input the Bill of Entry number and the date of filing.

Step 4: View the status

  • Check the status to see if the Bill of Entry has been processed, is pending, or requires further action. This step provides essential feedback on any steps needed to expedite the clearing process.

Conclusion

Understanding and effectively managing the Bill of Entry is essential for businesses involved in importing goods into India. It not only ensures compliance with GST and customs regulations but also streamlines the import process, reducing potential delays and costs.. By maintaining proper records and actively monitoring the status of your imports, you can mitigate risks associated with delayed or non-compliance issues. For businesses looking to expand or stabilise their import operations, exploring business loans can provide the necessary capital to cover upfront costs and investments, thereby supporting growth and operational efficiency. This financial support can be crucial in managing cash flow effectively during the expansion of import activities or upgrading systems to comply with regulatory changes.

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Frequently asked questions

What is the Bill of Entry status?
The Bill of Entry status indicates the current processing stage of your import documentation with customs via the ICEGATE portal. It shows whether the bill has been accepted, is pending, requires additional documentation, or has been cleared by customs.
How do I track my ICEGATE registration?
You can track your ICEGATE registration status online by logging into your account on the ICEGATE portal. Once logged in, you can view the status of your registration and any communications or requirements from customs authorities.
What is the ICEGATE number?
The ICEGATE number is a unique identification number assigned to traders and other stakeholders registered on the ICEGATE portal. It is used to track shipments, filings, and communications with the customs department.
What is the full form of ICEGATE?
The full form of ICEGATE is Indian Customs Electronic Gateway. It is an e-commerce portal of the Indian Customs, which provides services such as filing documents for import and export activities electronically, and other customs-related services.
How long does it take for ICEGATE to be approved?

The approval time for ICEGATE registration varies based on factors such as completeness of documentation and verification processes. Generally, it may take several days to weeks for approval, but expedited processing options may be available for urgent cases.

How to file a Bill of Entry in ICEGATE?

To file a Bill of Entry in ICEGATE, importers must first register on the portal and obtain a Digital Signature Certificate (DSC). Then, they can log in, fill out the required details, upload supporting documents, and submit the Bill of Entry electronically for customs clearance.

What is the Bill of Entry rule?

The Bill of Entry rule refers to the regulations governing the submission and processing of the bill of entry for imported goods. It outlines the required information, documentation, and procedures for declaring imported goods to customs authorities accurately.

What are the three types of bills of entry?

Under GST, the three types of bills of entry are:

  1. Ex-bond Bill of Entry
  2. Warehousing Bill of Entry
  3. Home Consumption Bill of Entry
How to check ICEGATE Bill of Entry status?

To check the status of your ICEGATE Bill of Entry, you need to visit the ICEGATE portal and navigate to the tracking section. Enter the required details, such as the Bill of Entry number and the date of filing. Once you submit this information, the portal will provide you with the current status of your Bill of Entry. This process is straightforward and allows you to monitor your shipment's progress through various customs stages. Regularly checking the status can help you stay informed about potential delays or issues, enabling proactive measures to ensure timely clearance.

Can we track the Bill of Entry status online?

Yes, you can track the status of your Bill of Entry online through the ICEGATE portal. Registered taxpayers have access to tools that allow them to monitor the Bill of Entry data and status. By entering the necessary details, you can view real-time updates about your import transactions. This online tracking feature streamlines the process and provides visibility into your shipments, ensuring that you are always aware of their status. Additionally, if any records are missing or if you encounter issues, you can retrieve that information online, enhancing coordination and efficiency in your operations.

How do you find the Bill of Entry details?

To find the details of your Bill of Entry, you can utilize the GST Portal, which offers a user-friendly search functionality. By selecting the "Search by BoE" option under User Services, you can enter specific criteria related to your Bill of Entry. This will display comprehensive information about the entry, including its status and any relevant documentation. Being able to access these details easily is crucial for importers and exporters, as it ensures they can keep track of their shipments and address any potential concerns swiftly. Staying informed about your Bill of Entry is essential for efficient supply chain management.

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