3 min
18 Aug 2024
An e-way bill in GST is an electronic document required for the movement of goods valued over Rs. 50,000 within India. It ensures compliance and tracking of goods, reducing tax evasion and promoting transparency in the supply chain.
Understanding the need for an e-way bill
The e-way bill is an essential document in the logistics and transportation sector, introduced under the GST regime. It ensures the seamless movement of goods across states while curbing tax evasion. The primary need for an e-way bill is to provide a uniform system for tracking consignments. It aids in the prevention of goods theft, minimises checkpoint delays, and enhances transparency in the supply chain. The e-way bill system also promotes ease of doing business by reducing paperwork and enabling real-time monitoring of goods in transit.How to modify vehicle number on EWBs?
Modifying the vehicle number on e-way bills (EWBs) is crucial when there is a change in the vehicle used for transporting goods. To update the vehicle number, the user must access the e-way bill portal and select the relevant e-way bill. After entering the new vehicle number, the system will update the details instantly. This process ensures that the consignment is tracked accurately, preventing any discrepancies during transportation.Here is a step-by-step process to update vehicle number:
- Log in to the e-way bill portal: Access the portal using your credentials.
- Navigate to ‘Update Vehicle Number’: Find this option under the ‘E-Way Bill’ menu.
- Enter the e-way bill number: Provide the e-way bill number that needs modification.
- Enter new vehicle details: Input the new vehicle number and other relevant details.
- Submit the details: Click on ‘Submit’ to update the vehicle number.
- Receive confirmation: A confirmation message will be displayed, indicating a successful update.
Updating transporter ID on e-way bills
- Access the e-way bill portal: Log in using your credentials.
- Go to ‘Update Transporter ID’: This option can be found in the ‘E-Way Bill’ menu.
- Enter the e-way bill number: Provide the specific e-way bill number.
- Enter new transporter ID: Input the new transporter ID in the relevant field.
- Submit the changes: Click ‘Submit’ to save the new transporter ID.
- Confirmation: A confirmation message will appear once the update is successful.
How to reject an e-way bill?
- Log in to the e-way bill portal: Use your login credentials.
- Navigate to ‘Reject’: Find this option under the ‘E-Way Bill’ menu.
- Enter e-way bill number: Provide the e-way bill number you wish to reject.
- Submit rejection: Click ‘Submit’ to reject the e-way bill.
- Confirmation: Receive a confirmation message indicating the bill rejection.
How to cancel an e-way bill?
Cancelling an e-way bill is necessary when the consignment details are incorrect or if the transportation is not taking place. To cancel an e-way bill, access the e-way bill login portal and select the relevant e-way bill. Enter the reason for cancellation and submit the request. The system will process the cancellation, ensuring the consignment is not flagged during transportation checks.Steps to cancel an e-way bill
- Log in to the e-way bill portal: Access the portal using your login credentials.
- Navigate to ‘Cancel’: Find this option under the ‘E-Way Bill’ menu.
- Enter e-way bill number: Provide the e-way bill number you wish to cancel.
- Select reason for cancellation: Choose an appropriate reason from the dropdown menu.
- Submit cancellation request: Click on ‘Submit’ to process the cancellation.
- Receive confirmation: A confirmation message will appear, indicating successful cancellation.
- Check status: Verify the cancellation status under the ‘Cancelled E-Way Bills’ section.
Who can cancel an e-way bill?
An e-way bill can be cancelled by the consignor, consignee, or transporter involved in the transportation of goods. The user who generated the e-way bill holds the primary authority to initiate its cancellation. This ensures that only authorised personnel can modify or terminate the e-way bill, maintaining the integrity and accuracy of consignment records.E-way bill cancellation time limit
The time limit for cancelling an e-way bill is 24 hours from the time of its generation. After this period, the bill cannot be cancelled, and the details will remain in the system. It is crucial to ensure that any discrepancies or changes in transportation plans are addressed promptly within this timeframe to avoid complications.How to extend the validity period of e-way bills?
- Log in to the e-way bill portal: Use your credentials to access the portal.
- Navigate to ‘Extend Validity’: Find this option under the ‘E-Way Bill’ menu.
- Enter e-way bill number: Provide the relevant e-way bill number.
- Select reason for extension: Choose the appropriate reason for extending validity.
- Enter new validity period: Input the desired extension period.
- Submit the request: Click ‘Submit’ to process the extension.
- Confirmation: Receive a confirmation message indicating the successful update.
Consequences of not cancelling an e-way bill
- Penalties and fines: Non-cancellation can attract penalties as per e-way bill rules.
- Compliance issues: It may lead to compliance violations during transportation checks.
- Audit discrepancies: Unused or incorrect e-way bills can cause issues during audits.
- Operational inefficiencies: Failure to cancel can result in tracking inaccuracies.
- Legal consequences: Non-compliance with e-way bill rules can lead to legal actions.
When can an e-way bill be cancelled?
An e-way bill can be cancelled if the goods are not being transported as planned, if there are errors in the consignment details, or if the transportation vehicle is changed before commencing the journey. It is crucial to initiate the cancellation within the stipulated 24-hour window to ensure compliance and avoid complications.Points to remember while cancelling an e-way bill
- Timely action: Cancel the e-way bill within 24 hours of generation.
- Accurate details: Ensure the correct e-way bill number is entered.
- Valid reason: Provide a legitimate reason for cancellation.
- Confirmation check: Verify the cancellation status post-submission.
- Documentation: Maintain records of cancelled e-way bills for audit purposes.
- Update stakeholders: Inform all parties involved about the cancellation.
Conclusion
Understanding the procedures and rules associated with e-way bills is vital for smooth logistics operations. From updating vehicle numbers to cancelling e-way bills, each step ensures compliance and efficiency in the supply chain. Businesses must adhere to these guidelines to avoid penalties and operational disruptions. Proper management of e-way bills can significantly streamline transportation, fostering better business practices.Use the Bajaj Finserv Business Loan to start your business
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