How to Download GST Registration Certificate Online: Step-by-Step Guide

Learn how to get a GST certificate, steps for GST certificate download, its validity, charges, and details included. Find out how to make changes in it.
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How to Download GST Registration Certificate Online
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3 min
30 January 2025

A GST registration certificate is a required document for businesses in India, showing that they are following Goods and Services Tax (GST) laws. It is important for filing taxes, claiming input tax credits, and carrying out interstate business transactions. This certificate may also be needed when applying for business loans or other financial services.

What is a GST registration certificate?

A GST registration certificate is an official document issued by the Government of India once a business successfully registers for GST. It contains the GSTIN (Goods and Services Tax Identification Number) and acts as proof that the business is legally recognised for tax purposes. Businesses need this certificate for tax compliance, interstate trade, and claiming input tax credits.

How to get a GST registration certificate?

To get a GST registration certificate, businesses must complete an online application on the GST portal. Follow these steps:

  1. Go to the official GST portal and find the registration section
  2. Fill out the online registration form with correct details about your business, like PAN, Aadhaar, and business address
  3. Upload the required documents, including proof of identity, address, and business registration
  4. After successful verification and approval by the authorities, the GST registration certificate will be issued electronically

Steps to download the GST registration certificate

To view or download the certificates issued by the GST tax authorities, follow these steps:

  1. Go to the www.gst.gov.in website. The GST home page will appear
  2. Log in to the GST portal using your valid credentials
  3. Click on Services > User Services > View/Download Certificates

What details are included in the GST Registration Certificate?

Listed below are the details included in the GST Registration Certificate

  • GSTIN of the Taxpayer: This is a unique 15-digit Goods and Services Tax Identification Number assigned to each taxpayer, essential for all GST-related transactions and compliance.
  • Legal and Trade Name: The official registered name of the individual or business entity, along with any trade names under which the business operates.
  • Type of Business Constitution: This indicates the legal structure of the business, such as a partnership, limited liability partnership, sole proprietorship, or corporation.
  • Date of Liability: Specifies the date from which the business entity is required to start collecting and remitting GST.
  • Principal Business Address: The main address of the business where primary operations are conducted.
  • Period of Validity: This outlines the validity period for the registration. It indicates the start date for regular taxpayers and the expiration date for temporary registrations, such as those for casual taxable persons.
  • Type of Registration: Identifies the taxpayer category, such as a composition dealer, regular taxpayer, or any special category under GST.
  • Approval Details: Includes the name and designation of the approving officer, along with the digital signature or facsimile of the officer from the jurisdictional office.
  • Date of Issuance of the Certificate: The date on which the GST registration certificate is officially granted to the taxpayer, marking the commencement of GST responsibilities.

Validity of the GST registration certificate

A GST registration certificate is valid as long as the business follows GST regulations. However, some categories, like casual taxable persons, have limited validity and need to be renewed periodically. Failure to renew may result in penalties or loss of GST benefits.

What are the charges for getting a GST registration certificate?

The charges for obtaining a GST registration certificate in India vary based on factors such as the type of business entity, the state of registration, and the assistance sought from professionals. Generally, the fees range from a few hundred to several thousand rupees. Additionally, there may be nominal charges for services provided by the Goods and Services Tax Network (GSTN) or authorised GST service providers for facilitating the registration process.

What changes can be made in the GST registration certificate?

Changes that can be made to a GST Registration Certificate include:

  • Business details: Changes to the legal name, trade name, or business constitution (e.g., from proprietorship to partnership).
  • Principal place of business: Updates to the primary address where business operations are conducted.
  • Additional places of business: Addition or removal of additional business locations.
  • Contact information: Modifications to the contact details such as email addresses and phone numbers.
  • Authorised signatories: Changes to the list of individuals authorised to sign documents on behalf of the business.
  • Bank account information: Updates to the bank account details linked with the GST registration.
  • Goods or services: Modifications to the list of goods or services supplied by the business.

Process to make changes in the GST registration certificate

To make changes in a GST Registration certificate, follow these steps:

  • Login to GST portal: Access the GST portal using your credentials.
  • Navigate to 'Services': Select 'Registration' and then 'Amendment of Registration Core Fields' or 'Non-Core Fields.'
  • Select the field to amend: Choose the specific details you wish to update (e.g., business details, address, contact information).
  • Submit required documents: Upload necessary supporting documents for verification (e.g., proof of address for location changes).
  • Verification: Complete the verification process through EVC or DSC.
  • Submit application: Submit the application for amendment.
  • Approval: Wait for approval from the GST authorities. An updated certificate will be issued upon approval.

Conclusion

In summary, obtaining and maintaining a GST registration certificate is essential for businesses operating in India to ensure compliance with GST regulations. This certificate serves as proof of legal recognition and enables businesses to conduct interstate transactions seamlessly. Additionally, seeking financial assistance, such as applying for a secured business loan. Explore financing options like business loan for your business needs with Bajaj Finance.

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Frequently asked questions

How can I download the GST certificate by GST number?
To download the GST certificate using the GST number, visit the official GST portal and navigate to the "Search Taxpayer" section. Enter the GSTIN (Goods and Services Tax Identification Number) of the business for which you wish to download the certificate. Once the details are retrieved, you can download the GST certificate from the portal.
How to download GST certificate by PAN number?
Downloading the GST certificate using the PAN number is a straightforward process. Visit the official GST portal and navigate to the "Search Taxpayer" section. Enter the PAN (Permanent Account Number) of the business for which you require the certificate. After retrieving the details, you can proceed to download the GST certificate from the portal.
How can I download the GST certificate online without login?
To download the GST certificate online without logging in, visit the official GST portal and navigate to the "Search Taxpayer" section. Enter the GSTIN or PAN of the business for which you need the certificate. Once the details are retrieved, you can download the GST certificate without the need to log in to the portal, making it convenient for quick access to essential documents.
How to download the GST certificate PDF?

To download the GST certificate PDF, log in to the GST portal with your credentials. Go to the ‘Services’ tab, select ‘User Services,’ and click on ‘View/Download Certificates.’ Here, you can find your GST registration certificate, which can be downloaded as a PDF file for printing or record-keeping.

How to get a GST certificate for online selling?

To get a GST certificate for online selling, register on the GST portal using your business details. After submitting required documents like PAN, proof of business address, and bank details, complete the verification process. Once approved, you will receive your GST certificate, allowing you to legally sell online in India.

Does GST Certificate expire?

A GST certificate does not expire for regular taxpayers. However, for temporary or casual taxable persons, the certificate has a specific validity period and expires at the end of that period. Businesses must ensure their GST registration is active and compliant to avoid penalties.

Is the GST Certificate valid across India?

Yes, the GST certificate is valid across India. It allows businesses to conduct transactions and operations throughout the country without needing multiple state registrations, as GST is a unified tax system that replaces various state and central taxes.

How long does it take to receive a GST Registration Certificate after applying?

It typically takes 7 to 10 working days to receive a GST registration certificate after applying. The time may vary depending on the completeness of the application and the verification process by the GST authorities.

Is the GST Certificate a one-time document?

Yes, the GST certificate is a one-time document issued at the time of registration. However, it must be updated if there are changes in the business details. Regular taxpayers don't need to renew it, but casual taxpayers must reapply for a new certificate when needed.

What should I do if my GST certificate expires?

A GST certificate does not have an expiration date unless it is cancelled or surrendered. If your certificate is deemed inactive or cancelled, you must contact the GST department to address the issue. In case of cancellation due to non-compliance, complete the necessary compliance requirements and apply for reactivation or fresh registration, as applicable.

Is the GST certificate a one-time document?

Yes, the GST certificate is a one-time document provided during registration. It remains valid indefinitely unless it is amended, revoked, or surrendered. Any changes to business details require updating the certificate through the GST portal.

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